Trust

Trace the source.
See the rule.
Know who decided.

Dynamic.ly keeps the original record, calculation, estimate, manager decision, and current state in view.

See the productDiscuss a pilot

Dynamic.ly recommends · the manager decides · external execution is disabled

What the number must answer

Six questions, one ledger.

Ask where the cost came from, how it was calculated, what remains estimated, and who made the decision.

Each question points to a source, review, or decision record.

  1. Where did it come from?Source record · invoice page, count, or sale
  2. Who reviewed it?Review state · named person and time
  3. Which rule or calculation was used?Calculation · reviewed costs and restaurant limits
  4. What remains estimated?Estimate label · a projection, never a result
  5. Who made the decision?Decision record · manager, limits, timestamp
  6. What happened next?Decision history · measured outcome kept separate

The evidence line

Five checks behind a useful number.

01 / Source

Original record

Attached or unavailable

02 / Calculation

Reviewed values and rules

Calculated

03 / Estimate

Projected consequence

Estimated

04 / Decision

Named manager

Decision recorded

05 / History

Decision history

Measured outcome separate

The line runs one way. A source record can support an estimate; approval cannot turn that estimate into a measured outcome.

Proof 01 · source and review

The source stays attached.

A proposed invoice match remains a draft until a person confirms it. The original page and extracted value remain visible together.

  • SourceVendor invoice, page 1, attached
  • Extracted$18.40 / lb · pack and unit kept
  • StateNeeds review · draft until confirmed
  • DownstreamNothing recosts until the line is confirmed
Reviewed salmon line: 1 lb at $18.40, inventory item and source page attached. Invoice approval remains required.

Read the source. Review the meaning. Calculate from rules.

Draft assistance

AI can help extract invoice text and suggest a match. A person reviews the vendor item, pack, unit, and restaurant meaning before the value is used downstream.

Defined calculations

Reviewed values and the restaurant’s configured rules determine the calculation. Missing records stay visible; a confidence score cannot stand in for review.

Qualified availability

These are selected private product views. Available sources and review actions depend on the approved environment and pilot setup.

Proof 02 · recommendation and limits

The recommendation shows its work.

The reason, source records, evidence state, floor, window, cap, and projected impact remain inspectable on the Action Card.

  • Why now
  • Source records
  • Evidence state
  • Floor
  • Window
  • Cap
  • Estimated impact

Approve, edit, reject, or ignore · A recorded choice does not execute a change

A proposed $15.50 offer for 5–7 PM, with a $14.20 floor and manager review required.

Proof 03 · authority and history

The manager’s choice leaves a record.

Dynamic.ly records who decided, when, and under which limits. The record does not prove an external change or a measured outcome.

From · decision

Decision history: revision 1 of the review plan, recorded by the General Manager. Not a measured outcome.

Decision  →  history

The same action, one step later: what was chosen becomes what is on file.

  • Recorded · actor, time, limits
  • Not recorded · a provider change
  • Not recorded · a measured result

To · history

Decision history links source review, cost change, recipe impact and the manager’s decision.

Access boundary

Connected does not mean permission to change.

Square may provide optional read-only context when included and authorized for the pilot environment. Dynamic.ly may use approved location and sales context, but it does not change provider menus, prices, inventory, orders, or payments in this product flow.

Reads · with approval

  • Invoices and source documents the restaurant provides
  • Ingredients, recipes, menu, and counts the team maintains
  • Approved location and sales context
  • Optional Square context, read-only where included

Never writes

  • Provider menus and menu items
  • Prices at the provider
  • Inventory held in another system
  • Orders and payments

Where the change happens

Approval records the manager’s choice inside Dynamic.ly. It does not prove the restaurant carried out a change. Any operating change follows the restaurant’s separate authorized process.

External execution disabled · no provider write implied

Evidence vocabulary

Seven words, used the same way everywhere.

The label is the meaning. Colour and a filled or hollow mark support it, and the word is still readable without either.

Hollow mark · the state is incomplete or unconfirmed

Estimated
A projection from reviewed values. It can guide a decision; it is not a result.
Evidence partial
Some records were available. The product names which part is missing.
Confirmed
A person reviewed the value and the source is still attached to it.
Needs review
A draft. Nothing downstream treats it as true yet.
Blocked
A limit, a missing record, or a restaurant rule stops the recommendation.
Stale
Not refreshed since its timestamp. Review the source before using it for a current decision.
Unavailable
The source is missing or disconnected and cannot support the claim.

The whole boundary, in one line

Dynamic.ly recommends. The manager decides.

Walk a real decision backwards through the product: the invoice line, the reviewed cost, the calculation, the estimate, the approval, and what is on file afterwards.

Pilot path  ·pilot@dynamicly.app· see how results are measured