Follow a reviewed cost change from source records to a recommendation and an internal manager decision. Source access and available actions depend on the pilot setup.
Illustrative product views using example data. Not customer records or results.
Start with the invoices, recipes, and counts available to the restaurant.
Confirm the item, pack, unit, and source before using the value.
Keep reviewed vendor descriptions tied to one restaurant ingredient.
Apply reviewed quantities and defined restaurant rules.
Show the reason, window, floor, cap, and estimates.
Record the choice. The restaurant carries out any change separately.
Keep the history and evaluate later evidence against the baseline.
01 / Bring records
Invoices, POS or sales context, recipes, inventory, and counts. Dynamic.ly reads the approved sources; it does not replace them.
Approved sources are read, not rewritten. Missing sources remain visible.
02 / Review · human confirmation
Invoice extraction can propose a vendor, item, pack, and unit. A person confirms the match before it changes restaurant truth.
Source line → draft match
“SALM FIL 18LB” · 18.40 USD
Atlantic salmon · 1 lb · needs review
Draft only · nothing is written to the ingredient record until a manager confirms it
Where AI is involved
AI can help read messy invoice text and suggest matches. Reviewed values and restaurant rules drive the calculations. A person confirms the source and makes the decision.
03 / Connect records
Keep reviewed vendor descriptions, pack sizes, and units tied to one restaurant ingredient. Unresolved matches remain in review.
$17.10$18.40/LB
Three vendor names, one reviewed ingredient record. A case that does not match cleanly stays in review rather than quietly changing the cost.
04 / Calculate
Reviewed quantities, yields, included costs, and configured rules determine the recipe calculation. Inventory context may add urgency, with source limits kept visible.
Both example prices remain above the configured floor. No menu price changes here.
Secondary annotation
An illustrative inventory record shows 18 lb of salmon and an upcoming expiry date. Exposure remains an estimate, subject to count and source review.
05 / Recommend
The recommendation includes why now, its limits, the attached sources, and what remains estimated.
Suggested, never blind · Review does not publish the offer or write to a provider
Step 6 of 7
Approve, edit, reject, or ignore. The review workflow records the manager’s choice and limits. Available actions depend on the approved environment and pilot setup.
A recorded decision does not change a menu, price, inventory record, offer, or provider. The restaurant carries out any operating change through its own authorized process.
07 / Record and measure
The manager’s choice is saved. A projected outcome becomes a result only when the restaurant has evidence after the fact.
Internal decision
History · Sources and manager decision
What the restaurant later measures is recorded separately. An estimate can guide a decision; it cannot be presented as a result.
A useful first conversation can begin with one invoice and one dish. A measurable pilot needs a broader baseline, reviewed recipes or counts, agreed limits, and time for manager review.
Dynamic.ly does not replace your point of sale, inventory, purchasing, accounting, reservation, or scheduling system. Source availability is agreed for the pilot setup.